Reference Letter Examples - The Basics

Reference Letter Examples

Employers usually request references simply to get to know you better. They want to know your strengths and weaknesses and if you will really excel at the job you are applying for. By requesting references or reference letters they can get an idea of your qualities and attributes from someone who knows you well. That may be a former employer, teacher, or pastor, whoever you list as a reference. One way that a reference letter prevents headaches for all involved is that the information that is need is neatly laid out on a piece of paper.

Aside from mentioning the length of time you have known the person, you also need to mention your shared experiences with the person if there are any. This would give the recipient of the letter a clue as to how trustworthy your claims and recommendations are.

Here are a few practical letter writing tips and strategies to help you when writing that next letter.

* State the best time and place the recipient can reach you.
* Keep both hard copies and electronic copies of every letter you send in clearly marked file folders.
* When you agree to write the letter, make sure that you know when the letter needs to be ready, how many versions of the letter the person would like, where the letters need to be mailed, and so forth.


Reference Letter Example:

Salutation

If you are writing a personal letter of reference, include a salutation. If you are writing a general letter, say "To Whom it May Concern" or simply don't include a salutation.

Paragraph 1

The first paragraph of the reference letter template explains your connection to the person you are recommending, including how you know them, and why you are qualified to write a reference letter to recommend employment or graduate school.

Body

Cover one exceptional quality of the applicant in each paragraph

Use specific examples to show how you observed each quality

Address qualities in order of importance

Keep the body of the letter to two or three paragraphs

Conclusion

State in your conclusion the ways in which you feel the candidate can contribute to the company, university, or other organization he or she is seeking to enter.

It is often helpful, particularly with longer letters, to restate your main points before you close.

Write a strong ending. Reiterate your belief that the candidate has the ability to successfully fill the position he or she is presently seeking.

Include your contact information. Indicate that you would be happy to answer any questions the recipient might have and provide further information if needed.

Reference Letter Examples